REGULATION OF THE MINISTER OF FINANCE
No. 138/PMK.04/2007

CONCERNING
GUIDANCE FOR PERFORMING BOOKKEEPING IN THE CUSTOMS FIELD

THE MINISTER OF FINANCE,

Considering:

That in the framework of implementing the provision of Article 51 paragraph (4) of Law No. 10/1995 concerning Customs as amended by Law No. 17/2006, it is necessary to stipulate a regulation of the Minister of Finance concerning Guidance for Performing Bookkeeping in the Customs Field;

In view of:

• 1. Law No. 10/1995 concerning Customs (Statute Book No. 75/1995, Supplement to Statute Book of the Republic of Indonesia No. 3612) that is amended by Law No. 17/2006 (Statute Book No. 93/2006, Supplement to Statute Book No. 4661);
• 2. Law No. 8/1997 concerning Corporate Document (Statute Book No. 18/1997, Supplement to Statute Book No. 3674);
• 3. Presidential Decree No. 20/P/2005;

HAS DECIDED:

To stipulate:

REGULATION OF THE MINISTER OF FINANCE CONCERNING GUIDANCE FOR PERFORMING BOOK KEEPING IN THE CUSTOMS FIELD

Article 1

In this regulation:

• 1. Customs Law is Law No. 10/1995 concerning Customs as amended by Law No. 17/2006.
• 2. Bookkeeping is a process of recording carried out regularly to collect data and information covering and influencing the condition of assets, liabilities, capital, income and costs specifically describing the amount of the acquisition price and delivery of goods and services, later summarized in a financial statement.
• 3. Financial statement is a report formulated regularly and presented briefly with regards to financial transactions of persons, minimally covering balance and profit and lost report.
• 4. Book is ledger which constitutes a collection of records resulting from clarification of financial transactions as the basis for making bookkeeping.
• 5. Record is journal, which constitute a collection of data and/or information resulting from documents prepared regularly and systematically, in writingon paper or other instruments recorded in whatever readable form.
• 6. Document is media containing data and/or information prepared and/or received by persons in the framework of executing their activities, in writing on paper or other instruments recorded in whatever readable form.
• 7. Letter is media to send information from one party to another party in business activity, written in a paper or other media.
• 8. Electronic data are information or series of information compiled and/or accumulated for specific purpose, which is received, recorded, sent, saved, processed, taken again or produced electronically by using computer or electronic, optical data processor or other method of the same kind.
• 9. Persons are individuals or statutory bodies.
• 10. Customs Audit hereinafter called audit is an activity to audit financial statement, book, record and document becoming the basis of bookkeeping and letter related to business activity, including electronic data as well as letter related activity in the customs field and/or inventories of goods in the framework of implementing the Customs law.
• 11. Inventories of goods are all goods related to the fulfillment of obligations in the customs field.

Article 2

Persons acting as importers, exporters, organizers of temporary collection places, organizers of bonded collection places, customs settlement service providers or transporters shall perform bookkeeping.

Article 3

(1) The bookkeeping as intended in Article 2 can be executed manually and/or electronically.

(2) The bookkeeping as intended in paragraph (1) shall be executed properly so as to describe the actual condition or business activity and minimally consist of records of assets, liabilities, capital, income and costs.

(3) The bookkeeping shall be executed in Indonesia by using Latin letter, Arabic number, rupiah currency and Indonesian language or foreign currency and language permitted by the Minister of Finance.

Article 4

(1) Administration of inventories of goods shall be applied to inventories of goods which contain at least kind, specification, quantity of the import and release of inventories of goods.

(2) The persons as intended in Article 2 that secure and/or use customs facilities shall administer the inventories of goods as intended in paragraph (1) so that kind, specification, quantity of the import and release of inventories of goods related to the obtained and/or utilized customs facilities can be ascertained.

Article 5

(1) The persons as intended in Article 2 shall formulate and present financial statement referring to the accounting principles generally effective in Indonesia.

(2) The financial-statement as intended in paragraph (1) shall be formulated and made every year at the minimum.

(3) The financial statement shall be made on duty stamped paper and signed by the persons as intended in Article 2.

(4) In the case of the persons as intended in Article 2 being statutory bodies, the financial statement shall be signed by executive or appointed employee within the statutory body.

Article 6

Books, records, documents and letters in the form of electronic data, which are formulated in the framework of performing the bookkeeping shall have the reliability of the data processing system preserved or guaranteed so that they can be opened, read or taken back at anytime.

Article 7

(1) The original sheets of the financial statement, books, records, documents and letters as intended in Article 5 paragraph (2) and Article 6 can be transferred into electronic data.

(2) The original sheets of the financial statement, books, records, documents and letters as intended in paragraph (1) that have authentic verification power and still contain certain law interest, shall continue to be kept.

Article 8

(1) The transfer of every financial statement, book, record, document and letter as intended in Article 7 paragraph (1) shall be legalized.

(2) The legalization as intended in paragraph (1) shall be done by executives or appointed people within the statutory body by making protocol.

(3) The protocol as intended in paragraph (2) shall contain at least:

• a. information about venue, day, date, month and year when the legalization takes place;
• b. information that the transfer of the financial statement, book, record, document and letter made on duty stamped paper into diskette, compact disc, tape backup, hard disk or other media has been executed; and
• c. signature and full name of the person.

Article 9

Financial statements, books, records, documents and letters related to their business activities either in writing on duty stamped paper or other instruments recorded in what ever visible and readable form shall be kept for 10 (ten) years in their business place in Indonesia, including special places specifically designated as storage place of financial statements, books, records, documents and letters.

Article 10

With the enforcement of this regulation, all technical rules on the implementation and storage of bookkeeping, records and documents in the customs field shall be declared null and void.

Article 11

Provisions needed for implementing this regulation shall be regulated further by a regulation of the Director General of Customs and Excise.

Article 12

The regulation shall come into force as from December 15, 2007.

For public cognizance, the regulation shall be published by placing it in State Gazette of the Republic of Indonesia.

Stipulated in Jakarta
On November 12, 2007
THE MINISTER OF FINANCE
Signed
SRI MULYANI INDRAWATI